News, Insights & Events

Eligibility, Payroll Cost Calculation and Documentation Requirements for First and Second Draw of PPP Loan Applications

January 7, 2021

Elizabeth L. Lehman and Jeffrey B. Scheer - Bond, Schoeneck & King

On Jan. 6, 2021, the Small Business Administration (SBA) issued guidance regarding the stimulus package’s Economic Aid to Hard-Hit Small Businesses, Nonprofits and Venues Act (previously reported here), which continued the Paycheck Protection Program (PPP). First and second time eligible borrowers may apply for either a First Draw or Second Draw PPP Loan until March 31, 2021. The SBA has yet to confirm when both programs will become effective and when lenders may start accepting applications.

As detailed in this Information Memo, many basic aspects of the PPP remain the same. However, there are important distinguishing factors for both First and Second Draws.

I. Second Draw PPP Loans

New Application Form. The SBA states that there will be a separate application (SBA Form 2483-SD, or a lender’s equivalent form) that an applicant for a Second Draw PPP Loan must submit to its lender. This form has yet to be released. We expect the Department of Treasury to announce a specific date when the program will be open.

Eligible Entities. A borrower is eligible for a Second Draw PPP Loan if it meets all of the following criteria:

300 or fewer employees. This requirement appears to be a firm requirement (without any exceptions, except as noted below). Notably, borrowers that previously relied on the alternative size standards for the original PPP may not rely on that size metric for the Second Draw. For businesses with a NAICS code beginning with 72 (generally hotels and restaurants), this size limit applies to the physical locations of businesses, rather than to the business as a whole.
Experienced revenue reduction in 2020 relative to 2019. A borrower may satisfy this is one of two ways. First, a borrower may compare its quarterly gross receipts for one quarter in 2020 with its gross receipts for the corresponding quarter of 2019. Alternatively, borrowers that experienced a reduction in annual receipts of 25% or greater in 2020 compared to 2019 may submit copies annual tax forms substantiating the revenue decline (versus submitting documentation for a single quarter). The SBA has defined gross receipts to include revenue from all sources, including from the sales of products or services, interest, dividends, rents, royalties, fees or commissions reduced by returns and allowances. Importantly, PPP monies received in 2020 are excluded from a borrower’s gross receipts.
Has received a First Draw PPP Loan. Unlike Second Draw borrowers, first-time borrowers are subject to the First Draw PPP Loan rules noted below, which are largely similar to the original PPP terms.
Has used, or will use, the full amount of the First Draw PPP Loan on or before the expected date on which the Second Draw PPP Loan is disbursed to the borrower. However, for borrowers that returned unused First Draw monies, it is unclear whether those entities would be eligible for a Second Draw.

Ineligible Entities. Generally, an entity that is ineligible to receive a First Draw PPP Loan under largely the original rules is also ineligible for a Second Draw PPP Loan. The new legislation prohibits several additional categories of borrowers from receiving a Second Draw, including:

Entities primarily engaged in political activities or lobbying activities, including any entity that is organized for research or for engaging in advocacy in areas such as public policy or political strategy or that describes itself as a think tank in any public documents;
Certain entities organized under the laws of, or associated with, China and/or Hong Kong;
Any person required to register under the Foreign Agents Registration Act;
Any person or entity that receives a grant for shuttered venue operations (addressed here);
Entities in which the President, the Vice President, the head of an Executive department or a Member of Congress, or the spouse of such person owns, controls or holds at least 20% of any class of equity; or
A publicly traded company.

Payroll Cost Calculation. Generally, the maximum amount of a Second Draw PPP Loan is equal to the lesser of 2.5 months of the borrower’s average monthly payroll cost, or $2 million. The guidance states that, at the election of the borrower, the relevant time periods for calculating a borrower’s payroll costs for a Second Draw are:

Calendar Year 2019;
Calendar Year 2020; or
The 12-month period prior to when the loan is made.

The guidance further states that businesses that are part of a single corporate group may not receive more than $4 million of Second Draw PPP monies, in the aggregate.

Documentation Requirements.

Payroll cost. Documents to substantiate an applicant’s payroll cost calculations are generally the same as the documentation required under the original PPP (e.g., payroll processor records or payroll tax filings). There is one notable exception: a borrower that used calendar year 2019 figures to determine its original PPP loan amount is not required to submit additional documentation if the borrower relies on the same calendar year 2019 for determining the Second Draw loan amount and the borrower uses the same lender.
Revenue reduction. For loans greater than $150,000, the applicant must submit documentation with its application to establish that it experienced a reduction of 25% or greater in 2020 relative to 2019. Such documentation may include relevant tax forms, quarterly financial statements or bank statements. For loans less than $150,000, this documentation is not required to be submitted at the time of the application, but rather, must be submitted on or before the date the borrower applies for loan forgiveness.

Issues with Unresolved First Draw Loans. The guidance specifically states that if a borrower’s first PPP loan is under review and/or information in the SBA’s possession indicates that the borrower may have been ineligible for the loan, the applicant will not receive an SBA loan number until the issue related to the unresolved loan is resolved.

II. First Draw PPP Loans

The rules for first-time borrowers are largely the same of the original program. The SBA issued a comprehensive, single piece of guidance mainly restating existing regulatory provisions to provide lenders and new PPP borrowers a streamlined regulation to consult on borrower eligibility, loan application and origination requirements, and forgiveness, as well as new provisions of the PPP including loan increases. Eligible first-time borrowers may apply for a First Draw PPP Loan until March 31, 2021.

Significantly, most of the original rules of the PPP apply to First Draw borrowers, including the original size standards metrics (e.g., 500 or fewer employees, alternative revenue-based size standards, etc.). The maximum amount of a First Draw is $10 million, which is same as the original PPP. A technical change in the program is, when calculating the loan amount, First Draw borrowers may use the payroll costs of 2019, 2020, or the 1-year period before the date on which the loan is made.

It is unclear whether a First Draw PPP Loan applicant will be required to utilize original PPP loan application form (SBA Form 2483, or a lender’s equivalent form), or whether the SBA will issue an updated form. We expect that further guidance will be issued to address this point.

The attorneys at Bond, Schoeneck and King can help you determine whether your business is eligible for a First or Second Draw of PPP funds and assist you in the application process. Please contact Jeffrey B. Scheer or the attorney of which you are regularly in contact for more information.